Doctoral Dissertation Submission Guide

Submission deadlines and checklists:

September 2014 graduation - Doctoral Dissertation Submission Checklist
Preliminary dissertation deadline: August 1, 2014
Final dissertation deadline: September 12, 2014

January 2015 graduation - Doctoral Dissertation Submission Checklist
Preliminary dissertation deadline: December 5, 2014
Final dissertation deadline: January 16, 2015

May 2015 graduation - Doctoral Dissertation Submission Checklist
Preliminary dissertation deadline: March 20, 2015
Final dissertation deadline: May 8, 2015

Note: GSAS submission deadlines are earlier than University Graduation Deadlines.

Dissertation submission in nine steps:

The following guide presents the necessary steps involved in a doctoral candidate's dissertation submission as required by the Graduate School of Arts and Science. All candidates should check with their dissertation advisor and department administrator regarding additional departmental requirements.

Individual candidates must complete the following:

  1. The candidate must meet with his or her dissertation advisor to discuss research goals, timeframes, and scheduling of an oral defense. If an outside reader is being considered as part of the dissertation committee, the candidate's department must request approval by sending a completed and signed Dissertation Reader Approval Form to the GSAS Office of Academic and Student Affairs. Prior to scheduling the doctoral dissertation defense, three dissertation readers, one who is the candidate's advisor, must approve the dissertation for defense.
  2. The candidate is required to register for graduation on Albert at least 5 months prior to the expected date of graduation
  3. The candidate must submit the Preliminary Dissertation Packet by the preliminary dissertation deadline to the GSAS Office of Academic and Student Affairs.
    The Preliminary Submission Packet consists of the following:
  4. A candidate must upload his or her dissertation to Proquest by the preliminary dissertation submission deadline. The preliminary dissertation submission will be reviewed for adherence to the formatting requirements, not content. (The dissertation advisor oversees content review.) Once the preliminary dissertation is reviewed, the candidate will receive an email notification that details formatting changes that need to be made before final submission
  5. The candidate is advised to take the Advisor Approval Form, the Title Page (reflecting the month and year of graduation: September, January or May), and the reader sheets to the oral defense. The candidate must obtain signatures from the Chair of the dissertation committee and dissertation committee members. The committee members sign the Dissertation Reader sheets; record the result of the oral defense in the spaces provided and return them to the department administrator. The department administrator will then forward the Dissertation Reader sheets to Office of the Registrar. If revisions to the dissertation are required by dissertation committee member(s), the Chair will retain the forms until the revisions are made.
  6. After editing the text and format to ensure it is consistent with the comments made during the defense and review of the preliminary dissertation, the candidate must upload a final dissertation to Proquest by the final dissertation deadline.
  7. The candidate must submit the Advisor Approval Form and the signed Title Page to the GSAS Office of Academic and Student Affairs by the final dissertation deadline.
  8. The candidate should contact the Office of the Bursar to confirm that his/her account is not in arrears.
  9. The candidate should review his/her permanent address on Albert. Diplomas will be mailed to this address.

Note: Completion of these steps, does not guarantee conferral of a candidate's degree. The final conferral decision rests with the Graduate School of Arts and Science and New York University's Office of the Registrar.

Dissertation Formatting Requirements:

Contact Us:

The Office of Academic and Student Affairs is located at 6 Washington Square North, 2nd Floor. Questions regarding the dissertation submission procedure should be directed to Cherone Slater at cherone.slater@nyu.edu or by phone at 212-998-8060.