New Student Checklist

The Graduate School has put together a checklist to help you get started here at NYU.


  1. Submit Your Final and Official Transcript
  2. Contact Your Academic Department
  3. Activate Your NetID
  4. Know the Difference: NetID vs. University ID
  5. Obtain Your NYU ID Card
  6. Familiarize Yourself: NYUHome and ALBERT
  7. Update Your Contact Information
  8. Review Immunization Requirements
  9. Evaluate Health Insurance Options
  10. Learn About Financial Aid Options
  11. Register for Classes
  12. Pay Your Bill
  13. Apply for Transfer Credit

1. Submit Your Final and Official Transcript

If you have not done so already, you must provide official transcript(s) showing conferral of all degree(s) and any graduate-level work (if applicable). Each transcript must be an original official transcript with the registrar’s stamp or signature. Scanned, photocopied or uploaded transcripts submitted as part of your application for admission do not fulfill this requirement.

Official transcripts are required, as follows:

  • One final transcript from each institution in which a degree was conferred (undergraduate or graduate). Recent graduates should confirm that the transcript shows the degree and graduation date.
  • One transcript from each institution in which you enrolled in graduate-level courses (if applicable), even if a degree was not conferred.

To avoid jeopardizing your enrollment at GSAS, you must provide your official transcript(s) to Graduate Enrollment Services prior to your first term of registration. Please use the correct mailing address.

For more detailed information, please visit questions 9 and 10 in the online Academic Transcripts FAQ.

2. Contact Your Academic Department

http://www.gsas.nyu.edu/page/grad.scholarlyprograms.deptsprograms

Downloadable Campus Map

Your individual academic department is the go-to for all of your academic, degree-specific information and events. If your department hasn’t emailed you yet, feel free to reach out to them. As a graduate student, you will be spending the majority of your time with your department, so it’s good to be in constant contact with them from the get-go.

At your department, the Graduate Administrator will assist you with academic advisement and familiarize you with the policies and procedures specific to your department. You will find out about setting up an appointment with your advisor, learn how to register for available courses, and find out about program-specific requirements at your department. After you consult with your academic advisor, a department representative will approve you for registration.

Check out our interactive campus map at: http://www.nyu.edu/footer/map.html, or stop by our welcome center for a self-guided tour map. Guided tours will also be offered during Welcome Week.

3. Activate Your NetID

All admitted students are required to have a NetID, a password, and a University ID number (applicants are assigned a University ID number, commonly called an “N number,” at the time of application).

Click on this link and follow the instructions to activate your NetID: http://gsas.nyu.edu/object/grad.studentlife.netid

4. Know the Difference Between Your NetID and Your University ID Number (N Number)

Your University ID number (commonly called your “N number”) is the number you are given when your application is processed. You can find it in your acceptance letter or on your ALBERT account, under Student Center (your NetID needs to already be activated to access ALBERT). We strongly recommend that you memorize your N number because it will serve as your on-campus identification number. For example, you will need to provide your N number to schedule appointments at the Wasserman Student Career Center, the Health Center, or at the Student Services Center.

Your NetID is your username for all NYU online services, including your NYUHome account, ALBERT, NYU wi-fi, as well as off-campus access to the New York University Libraries resources. Your NetID is also the prefix for your NYU email address (example: gsas123@nyu.edu). Additionally, you can choose to use it as a username/login at centers on campus, like the Student Career Services and the Campus Writing Center, which have their individual username/password logins.

Once you get your NYU ID Card, you can find both your NetID and your N Number above the barcode on the back of your card.

5. Obtain Your NYU ID Card

http://www.nyu.edu/nyucard/about

Getting your NYU student ID, known around campus as your NYUCard, is now easier than ever. New students and first-time card holders can visit photoid.nyu.edu to submit a photo online and, once approved by the NYUCard Center team, pick up a new card within a few days. Photos submitted and approved by 3pm can be picked up on the following business day. Get more details and learn about the photo submission guidelines at photoid.nyu.edu.

Your NYU ID Card is more than just a way to get student discounts at museums around New York City. With just a swipe or scan, it is also your key to all campus buildings, on-campus printing, Campus Cash, vending machines, checking out library books, deals at local merchant locations, and much more. Find out all that you can do with your NYU ID Card by going to: http://www.nyu.edu/nyucard/about/

6. Familiarize Yourself with Your NYUHome and ALBERT Account

Your NYUHome account is your virtual NYU command center for all NYU academic and administrative resources. Make sure to familiarize yourself with NYUHome and Albert before classes start; feel free to click around on your own to see what resources are available to you. You can also watch online tutorials to learn how to use the NYU tools found on NYUHome. See examples below:

NYU Classes Tutorial:

https://wikis.nyu.edu/display/nyuclasses/Student+Quick-Start

ALBERT How to:

https://www.nyu.edu/registrar/sis/student_center_training.html

Google Mail and Calendar:

https://wikis.nyu.edu/display/GoogleVids/Google+Training+Videos+Home

For additional training and help, sign up for training and workshops offered by ITS.

7. Update Contact Information

http://www.nyu.edu/registrar/registration/registration-guidelines.html

Please take the time to review, verify and update your contact information, which can be found under the "Personal Information" section of the Student Center on NYUHome (you must enter ALBERT to access your Student Center). Please note that all students will be required to have an "NYU Emergency Alert" cellular phone number and emergency contact information on record in order to be eligible to register for classes. In order to avoid a delay in registering for your classes, we suggest that you verify this information prior to the start of the registration period.

8. Review Immunization Requirements

http://www.nyu.edu/health/requirements

New York State Public Health Laws 2165 and 2167 and NYU mandate that students registering for 6 credits or more in a degree-granting institution provide the following:

  • for students born on or after January 1, 1957, immunization documentation for measles (rubeola), mumps, and rubella (German measles) (NYSPHL 2165) and
  • for all students, an acknowledgement of receipt of information or proof of immunization regarding the disease meningitis (NYSPHL 2167) prior to registration.

Failure to comply with the state immunization laws will result in de-enrollment from classes.

In addition to the mandatory requirements, NYU Student Health Center recommends that students consider the following immunizations: hepatitis B, varicella, and meningitis. Students should discuss these immunization options with their primary care provider.

9. Evaluate Health Insurance Options

http://www.nyu.edu/health/insurance

Since New York University requires students to have health insurance that meets certain criteria, most GSAS students are enrolled automatically in the NYU Comprehensive Student Health Insurance Plan as part of the course registration process. Students may change their selection to the Basic Plan, or waive coverage entirely if they have sufficient alternative coverage that meets the University's criteria. Changes in enrollment can be made through the online enrollment/waiver process available at http://www.nyu.edu/health/insurance by the appropriate semester deadlines shown below.

Both the Basic and Comprehensive Plans provide worldwide coverage for medically necessary medical and mental health treatment including hospitalization, laboratory tests, prescriptions, radiology services, physician visits, and medical evacuation and repatriation. Students seeking services in Manhattan must first seek treatment at the Student Health Center.

More details about the differences between the Basic and Comprehensive Plans, the University criteria for waiving the plans, and the online enrollment/waiver process can be found in the Guide to Student Health Insurance and Healthcare at NYU brochure, which is available online at http://www.nyu.edu/content/dam/nyu/studentHealthServices/documents/PDFs/student-health-insurance/Guide_to_Student_Health_Insurance_2013_2014_FINAL.pdf. This important brochure should be reviewed before you choose your enrollment or waiver option.

Enrollment/Waiver Deadlines:

  • Fall Term – September 30
  • Spring Term – February 10
  • Summer Term – June 5

Effective dates of coverage:

  • Fall 2014: August 21 - January 8
  • Spring 2015: January 9 - August 20
  • Summer 2015: May 14th - August 20

Fully-Funded Fellows

If you are a specifically designated fully-funded graduate student for whom the University has agreed to pay your student health insurance fee (this would have been stated in your admission letter), you will be automatically enrolled in the Graduate Student Health Insurance Plan (GSHIP). An insurance fee may initially appear on your Bursar's Statement of Account, but will be canceled upon notification of your eligibility to Student Health Insurance Services by GSAS.

For more information about the NYU-sponsored Student Health Insurance Program, you may contact the Student Health Insurance Services Office at (212) 443-1020, via email at health.insurance@nyu.edu, or visit http://www.nyu.edu/health/insurance.

10. Learn About Financial Aid Options

http://www.nyu.edu/financial.aid/

IMPORTANT NOTE: The U.S. Congress has enacted a number of legislative changes during the past year(s) that have affected the federal loan programs. The Budget Control Act of 2011, signed into federal law in August 2011, includes the following:

Elimination of Loan Interest Subsidy: Effective July 1, 2012, the Subsidized Stafford Loan will no longer be available to graduate and professional students. The graduate Stafford loan program will become entirely unsubsidized, which means that the borrowed amount will accrue interest while the student is in school. The annual and aggregate borrowing limits will not be affected (the maximum amount a student can borrow in the Stafford loan program will remain at $20,500 per academic year), and all students are automatically evaluated for loan eligibility.

Elimination of Loan Fees Rebate: Effective July 1, 2012, the loan rebate fee is eliminated and the full fee will be charged to student borrowers.

New Loan Origination Fees: The Origination Fee for the Unsubsidized Stafford loan is 1.051% and the fee for Graduate Plus loan is 4.204% as of 3/20/13.

Students who wish to be considered for federal or state financial aid, including loans, should complete the Free Application for Federal Student Aid (FAFSA). Students apply for federal financial aid electronically. Be sure to complete all required sections of the FAFSA. The federal school code number for NYU is 002785.

After the FAFSA has been filed, reviewed and processed, which can take a few weeks, you will receive an email notification that directs you to log onto the new ALBERT system and view your suggested financial aid awards. These awards will include information about federal loans and work study (if eligible). If you were awarded funding through your academic department, this award would have been included in your admission letter from GSAS, but may not immediately appear on the ALBERT system. Please do not be concerned if your suggested financial aid award does not include your GSAS award, but keep in mind that:

  • Your GSAS award information will be posted in your ALBERT Student Center over the summer.
  • Once your GSAS award is posted and viewable in the Financial Aid section of your ALBERT Student Center, you will receive a revised email and instructions on how to secure the financial aid from the Office of Financial Aid.
  • Upon notification of your institutional aid, NYU's Office of Financial aid may reduce your suggested loan eligibility by the amount of your GSAS award to stay within your estimated cost of attendance as reflected in your Financial Aid Summary. Please allow time for processing of these adjustments.

The Direct Deposit Program is available to all students receiving support through fellowship or research assistantship. To be eligible for direct deposit, you must have a checking or savings account at a bank that is a member of the Automatic Clearinghouse (most banks are members). If you are enrolled in a direct deposit program and you change your bank account, you must notify the appropriate office so that your payments will be sent to the correct account. You can read more about direct deposit at http://gsas.nyu.edu/page/grad.financialaid.directdeposit. Direct deposit of stipends becomes effective on the second payroll period after the direct deposit request has been implemented.

If the receipt of a student loan results in a credit balance, a refund check in your name will automatically be mailed to you. You can also sign up for direct deposit via http://www.nyu.edu/bursar/refunds/direct.deposit.html.

11. Register for Classes

http://www.nyu.edu/registrar

Once you have met with your academic advisor, you can register for courses using ALBERT. ALBERT, the NYU student information services website, is easy to use and can provide you with a wealth of up-to-date information that will help you make quicker and more informed decisions about your class schedule. The guidelines on the Registrar website will help you navigate the ALBERT registration pages.

ALBERT is available through the NYUHome web portal. NYUHome is available at: http://home.nyu.edu After successfully logging on to NYUHome, students will have the option to access ALBERT. NYUHome will validate your access based on your NetID and Password. Once you are on the ALBERT home page, you can access the various features of ALBERT by entering Student Center.

For more information on how to register for classes, you can also use Student Self-Service Enrollment Guide: https://www.nyu.edu/registrar/sis/#student-guides

12. Pay Your Bill

http://www.nyu.edu/bursar

The Office of the Bursar website provides students with information on payment deadline dates, payment options, online services and the university's financial policies.

If you would like to speak in-person to a Bursar's office representative about your student account, please visit the Credit Counselor area at 25 West 4th Street. Students can also email or call the office at (212) 998-2806 and speak to a Bursar Student Account, Loan or Refund representative regarding additional questions or concerns they might have about their account.

Billing and Payment Information:

The NYU Electronic Suite (eSuite) for eBill and ePayment is a one-stop shop for Student Financial Services. It’s the official means of generating tuition bills to enrolled students.

The eSuite is an integrated eBill and ePayment web portal, which provides students and parents with the following services:

  • View the student’s electronic bill
  • View recent account activity in real-time
  • Make an electronic check payment towards a student account (Optional)
  • Save electronic check payment information (Optional)
  • Direct Deposit of Student Refunds (For Students Only)

Each time a bill is generated, students are notified at their NYUHome e-mail address; the eBill notification will only be sent to this address.

Students can also invite parents/authorized users to create an eSuite account with a Login name and Password. Once parents log in, they can view a student’s eBill statement as well as their current account activity in real-time. Also, parents must be invited to create an eSuite account in order to make electronic payments towards your balance.

HOW TO ACCESS ESUITE:

  • To access your eSuite account, log onto the ALBERT Student Center using your NYU Net ID and password.
  • Once in the ALBERT Student Center, click on the "View Bursar Account" link located under the "Finances" menu. This will link to the secure eSuite website.
  • After logging onto the eSuite website, you can select the "My Account" tab (at the top of the page), and then click the "Authorized Users" link. Enter your parents’ or authorized users’ e-mail addresses.
  • Each parent or authorized user will then receive two e-mail notifications with instructions on how to set up his/her individual eSuite account — with a Login name and Password. After parents/authorized users enroll, they will be notified each time a new billing statement is available.

ELECTRONIC BILLING:

All students who enroll for courses will receive an e-mail at their official NYU email address (netid@nyu.edu) notifying them to log onto the NYU eSuite to view a bill for tuition, fees, and housing. The eBill notification will ONLY be sent to this address. At this time, invited parents/authorized users will also receive an eBill notification.

PAYMENT DEADLINES:

Student payment for the fall semester tuition and fees, along with your remaining housing balance, are due September 16, 2014.

Fall 2014 Semester Payment Deadline Spring 2015 Semester Payment Deadline
Graduate Students September 16, 2014 February 10, 2015

The eSuite gives students/parents the option to pay via eCheck, but other payment methods (visit http://www.nyu.edu/bursar/payment.info/methods.html) are also available.

For more information on the Electronic Suite, please visit http://www.nyu.edu/bursar/esuite.

REFUND INFORMATION:

When you need to fill out a Refund Application:
  • If you withdraw from a course after paying your bill, you must fill out a refund application.
  • If you withdraw from a course or withdraw completely using the ALBERT Student Center and have paid your bill, you must fill out a Refund Application.
When you DO NOT need to fill out a Refund Application:
  • If the receipt of your student loan results in a credit balance, this application does not need to be completed. If you meet all the eligibility requirements for a loan, a refund check will automatically be mailed to you.

Refund checks for graduate students will be sent to your "Mailing Address" listed on the ALBERT Student Center. To insure receipt of your refund check, it is important to maintain your address through ALBERT Student Center via NYUHome.

How to Update Your Address:
  • Login to ALBERT Student Center
  • Scroll down to the "Personal Information" section and click the blue "Mailing Address" link.
  • Click the "Edit" button. Update your address and click the "OK" button.
Fastest way to receive your refund:

You can sign up for Direct Deposit and have your refund directly deposited into a U.S. checking account. Direct Deposit is the fastest and most secure way to receive your refund.

How to Sign Up for Direct Deposit:
  • Students login to the ALBERT Student Center via NYUHome.
  • Under the Finances menu, click the "View Bursar Account" link.
  • Once in the NYU eSuite, click the "eRefunds" tab (at the top of the page).
  • Click the "Set up Account" button

For more payment and billing information, visit the NYU Office of the Bursar website (http://www.nyu.edu/bursar) or the following Bursar web links:

13. Apply for Transfer Credit

http://www.gsas.nyu.edu/object/grad.pdf.transfercreditrequest

Students interested in transferring previous graduate level coursework towards their degree at NYU must apply for transfer credit within the first academic year of study. Students in master's programs requiring 32 points for graduation may transfer up to 8 points, while those in master's programs requiring 36 or more points may transfer up to 12 points; doctoral students may transfer up to 40 points. Students must fill out the Approval for Transfer Credit Request and submit it to the Director of Graduate Studies of their department. The application must be accompanied by an official transcript, including English translations when necessary. Please allow four to six weeks for credit evaluation and processing. The department will notify students of the approval or denial of transfer credit requests. The rules and procedures governing transfer credit in the graduate school are contained in the GSAS Policies and Procedures Manual.