New Student Checklist
The Graduate School has put together a checklist to help you get started here at NYU.
- Submit Your Final and Official Transcript
- Contact Your Academic Department
- Activate Your NetID and NYU email
- Know the Difference: NetID vs. University ID
- Obtain Your NYU ID Card
- Familiarize Yourself: NYUHome and ALBERT
- Update Your Contact Information
- Review Immunization Requirements
- Evaluate Health Insurance Options
- Learn About Financial Aid Options
- Register for Classes
- Pay Your Bill
- Apply for Transfer Credit
1. Submit Your Final and Official Transcript
If you have not done so already, you must provide official transcript(s) showing conferral of all degree(s) and any graduate-level work (if applicable). Each transcript must be an original official transcript with the registrar’s stamp or signature. Scanned, photocopied or uploaded transcripts submitted as part of your application for admission do not fulfill this requirement.
To avoid jeopardizing your enrollment at GSAS, you must provide your official transcript(s) to Graduate Enrollment Services prior to your first term of registration. Please use the correct mailing address.
For more detailed information, please visit Academic Transcript Information for New Students Enrolling in GSAS.
2. Contact Your Academic Department
Your individual academic department is the go-to for all of your academic, degree-specific information and events. If your department hasn’t emailed you yet, feel free to reach out to them. As a graduate student, you will be spending the majority of your time with your department, so it’s good to be in constant contact with them from the get-go.
At your department, the Graduate Administrator will assist you with academic advisement and familiarize you with the policies and procedures specific to your department. You will find out about setting up an appointment with your advisor, learn how to register for available courses, and find out about program-specific requirements at your department. After you consult with your academic advisor, a department representative will approve you for registration.
3. Activate Your NetID and NYU email
All admitted students are required to have a NetID, a password, and a University ID number. Applicants are assigned a University ID number, commonly called an "N number," at the time of application.
Your NYU email address is your NetID@nyu.edu.
Click on this link and follow the instructions to activate your NetID:
Click on this link to learn about NYU email: http://www.nyu.edu/its/email.
Click here to activate your NYU email, calendar and other NYU Google apps.
If you prefer to use an email program on your desktop computer or mobile device to access NYU email, you will need to set a separate Google Apps password. Instructions can be found here:
4. Know the Difference Between Your NetID and Your University ID Number (N Number)
Your University ID number (commonly called your "N number") is the number you are given when your application is processed. You can find it in your acceptance letter or on your ALBERT account, under Student Center (your NetID needs to already be activated to access ALBERT). We strongly recommend that you memorize your N number because it will serve as your on-campus identification number. For example, you will need to provide your N number to schedule appointments at the Wasserman Student Career Center, the Health Center, or at the Student Services Center.
Your NetID is your username for all NYU online services, including your NYUHome account, ALBERT, NYU wi-fi, as well as off-campus access to the New York University Libraries resources. Your NetID is also the prefix for your NYU email address (example: email@example.com). Additionally, you can choose to use it as a username/login at centers on campus, like the Student Career Services and the Campus Writing Center, which have their individual username/password logins.
Once you get your NYU ID Card, you can find both your NetID and your N Number above the barcode on the back of your card.
5. Obtain Your NYU ID Card
Getting your NYU student ID, known around campus as your NYUCard, is now easier than ever. New students and first-time card holders can visit photoid.nyu.edu to submit a photo online and, once approved by the NYUCard Center team, pick up a new card within a few days. Get more details and learn about the photo submission guidelines at photoid.nyu.edu.
Your NYU ID Card is more than just a way to get student discounts at museums around New York City. With just a swipe or scan, it is also your key to all campus buildings, on-campus printing, Campus Cash, vending machines, checking out library books, deals at local merchant locations, and much more. Find out all that you can do with your NYU ID Card by going to: http://www.nyu.edu/nyucard/about/
6. Familiarize Yourself with Your NYUHome and ALBERT Account
Your NYUHome account is your virtual NYU command center for all NYU academic and administrative resources. Make sure to familiarize yourself with NYUHome and Albert before classes start; feel free to click around on your own to see what resources are available to you. You can also watch online tutorials to learn how to use the NYU tools found on NYUHome. See examples below:
NYU Classes Tutorial:
Google Apps Learning Center:
For additional training and help, sign up for training and workshops offered by ITS.
7. Update Contact Information
Please take the time to review, verify and update your contact information, which can be found under the "Personal Information" section of the Student Center on NYUHome (you must enter ALBERT to access your Student Center). Please be sure to review and update both your permanent and local addresses.
Please note that all students will be required to have an "NYU Emergency Alert" cellular phone number and emergency contact information on record in order to be eligible to register for classes. In order to avoid a delay in registering for your classes, we suggest that you verify this information prior to the start of the registration period.
8. Review Immunization Requirements
New York State Public Health Laws 2165 and 2167 and NYU mandate that students registering for 6 credits or more in a degree-granting institution provide the following:
- for students born on or after January 1, 1957, immunization documentation for measles (rubeola), mumps, and rubella (German measles) (NYSPHL 2165) and
- for all students, an acknowledgement of receipt of information or proof of immunization regarding the disease meningitis (NYSPHL 2167) prior to registration.
Failure to comply with the state immunization laws will result in de-enrollment from classes.
In addition to the mandatory requirements, NYU Student Health Center recommends that students consider the following immunizations: hepatitis B, varicella, and meningitis. Students should discuss these immunization options with their primary care provider.
9. Evaluate Health Insurance Options
Since New York University requires students to have health insurance that meets certain criteria, most GSAS students are enrolled automatically in the NYU Comprehensive Student Health Insurance Plan as part of the course registration process. Students may change their selection to the Basic Plan, or waive coverage entirely if they have sufficient alternative coverage that meets the University's criteria. Changes in enrollment can be made through the online enrollment/waiver process available at http://www.nyu.edu/health/insurance by the appropriate semester deadlines shown below. Please note that once you select a plan for the fall, you will not be able to change the plan that you are enrolled in for the spring/summer. You must maintain your enrollment in the same plan. The only exception is if you are going to apply to waive the insurance for spring/summer.
Both the Basic and Comprehensive Plans provide worldwide coverage for medically necessary medical and mental health treatment including hospitalization, laboratory tests, prescriptions, radiology services, physician visits, and medical evacuation and repatriation. Students seeking services in Manhattan must first seek treatment at the Student Health Center.
More details about the differences between the Basic and Comprehensive Plans, the University criteria for waiving the plans, and the online enrollment/waiver process can be found in the Student Health Insurance Guide Book. The guide book for the 2016-2017 academic year has not been released yet. Once it has been, you can find it here. Be sure to carefully review the information, before you choose your enrollment or waiver option.
- Fall Term – September 30
- Spring Term – February 10
- Summer Term – June 5
Effective dates of coverage:
- Fall 2016: August 21 - January 8
- Spring 2017: January 9 - August 20
- Summer 2017: May 14 - August 20
If you are a specifically designated fully-funded graduate student for whom the University has agreed to pay your student health insurance fee (this would have been stated in your admission letter), you will be automatically enrolled in the Graduate Student Health Insurance Plan (GSHIP). An insurance fee may initially appear on your Bursar's Statement of Account, but will be canceled upon notification of your eligibility to Student Health Insurance Services by GSAS.
For more information about the NYU-sponsored Student Health Insurance Program, you may contact the Student Health Insurance Services Office at (212) 443-1020, via email at firstname.lastname@example.org, or visit http://www.nyu.edu/health/insurance.
10. Learn About Financial Aid Options
Students who wish to be considered for federal or state financial aid, including loans, should complete the Free Application for Federal Student Aid (FAFSA). Students apply for federal financial aid electronically. Be sure to complete all required sections of the FAFSA. The federal school code number for NYU is 002785. This process is for U.S. citizens and permanent residents only.
After the FAFSA has been filed, reviewed and processed, which can take a few weeks, you will receive an email notification that directs you to log onto the new ALBERT system and view your suggested financial aid awards. These awards will include information about federal loans and work study (if eligible). If you were awarded funding through your academic department, this award would have been included in your admission letter from GSAS, but may not immediately appear on the ALBERT system. Please do not be concerned if your suggested financial aid award does not include your GSAS award, but keep in mind that:
- Your GSAS award information will be posted in your ALBERT Student Center over the summer.
- Once your GSAS award is posted and viewable in the Financial Aid section of your ALBERT Student Center, you will receive a revised email and instructions on how to secure the financial aid from the Office of Financial Aid.
- Upon notification of your institutional aid, NYU's Office of Financial aid may reduce your suggested loan eligibility by the amount of your GSAS award to stay within your estimated cost of attendance as reflected in your Financial Aid Summary. Please allow time for processing of these adjustments.
- If the receipt of a student loan results in a credit balance, a refund check in your name will automatically be mailed to you. Alternatively, you can sign up for direct deposit here.
- The Direct Deposit Program is available to all students receiving support through fellowship or research assistantship. To be eligible for direct deposit, you must have a checking or savings account at a bank that is a member of the Automatic Clearinghouse (most banks are members). If you are enrolled in a direct deposit program and you change your bank account, you must notify the appropriate office so that your payments will be sent to the correct account. You can read more about direct deposit here. Direct deposit of stipends becomes effective on the second payroll period after the direct deposit request has been implemented.
IMPORTANT NOTE: The U.S. Congress has enacted a number of legislative changes during the past year(s) that have affected the federal loan programs. The Budget Control Act of 2011, signed into federal law in August 2011, includes the following:
Elimination of Loan Interest Subsidy: Effective July 1, 2012, the Subsidized Stafford Loan will no longer be available to graduate and professional students.
Elimination of Loan Fees Rebate: Effective July 1, 2012, the loan rebate fee is eliminated and the full fee will be charged to student borrowers.
New Loan Origination Fees: The most up to date origination fees for the Unsubsidized Stafford loan and Graduate Plus loan are available here.
11. Register for Classes
- Academic Calendar: http://www.nyu.edu/registrar/calendars
- Withdrawal Schedule: http://www.nyu.edu/registrar/registration/fall-spring-withdrawal-schedule.html
- Refund Schedule: http://www.nyu.edu/bursar/refunds/schedule.fallspringgrad.html
Once you have met with your academic advisor, you can register for courses using ALBERT. ALBERT, the NYU student information services website, is easy to use and can provide you with a wealth of up-to-date information that will help you make quicker and more informed decisions about your class schedule. The guidelines on the Registrar website will help you navigate the ALBERT registration pages.
ALBERT is available through the NYUHome web portal. NYUHome is available at: http://home.nyu.edu. After successfully logging on to NYUHome, students will have the option to access ALBERT. NYUHome will validate your access based on your NetID and password. Once you are on the ALBERT home page, you can access the various features of ALBERT by entering Student Center.
For more information on how to register for classes, you can also use Student Self-Service Enrollment Guide: https://www.nyu.edu/registrar/sis/#student-guides
12. Pay Your Bill
The Office of the Bursar is responsible for managing University billing, collecting and refunding. They assist students and parents with various activities related to paying bills and financial services.
Viewing Your Bill
Students can view their bill by going to the NYU Electronic Suite (eSuite). eSuite is a one-stop shop for Student Financial Services.
Each time a bill is generated, students are notified at their NYUHome e-mail address; the eBill notification will only be sent to this address.
Students can also invite parents/authorized users to create an eSuite account with a login name and password. Once the parents/authorized users log in, they can view a student’s eBill statement. Parents or any other authorized user must be invited to create an eSuite account in order to make electronic payments towards your balance. You can learn how to do so by clicking here.
Tuition and Fees
NYU’s 2016-2017 tuition rates and fees have not been set yet. Once they have been, you can find them here. Go to the drop down menu for Graduate and select Graduate School of Arts and Science. Please note that tuition and fees are calculated per credit.
Billing Date Payment Due Dates
Billing dates and payment due dates have not been set yet for the 2016-2017 academic year. Once they have been, you can find them here. Be sure to look at the dates under the Graduate section.
Students have a number of options when it comes to paying their bill. Students can pay their tuition bill in full or enroll in one of NYU’s payment plans. There are also different payment methods, including international payments available for students to use. You can learn about making payments, payment methods, payment plans and international payments here.
A refundable credit balance may result on your student account because of financial aid disbursements, over-payments and/or account adjustments. Refunds caused by financial aid and loan payments are issued after the initial disbursement of financial aid, which generally occurs 10 days prior to the start of the semester. Refunds are processed continually during the semester as aid is credited to the student account.
The fastest way to receive your refund is to enroll in the direct deposit of student refunds. Students who do not enroll in the direct deposit of student refunds will have their refund issued by check.
Refund checks for graduate students who have not enrolled in direct deposit will be mailed to the student’s local address. To ensure receipt of your refund check, it is important to maintain your address in Albert Student Center.
If you have not paid your fees in full, any credit balance you are eligible to receive will be applied to your unpaid balance. If you withdraw from the University or lose eligibility for financial aid due to a change in enrollment, your refund will be returned to the financial aid programs.Refunds Resulting from Dropping Courses or Complete Semester Withdrawal
If you drop a course or withdraw from the University completely, your tuition and registration fee charges are subject to the university Refund Schedule policy. If you are a financial aid recipient, your refund will not be processed until a calculation is performed to determine the amount of financial aid, if any, you are still eligible to receive.
For the fall and spring semesters, refunds are automatically generated at the beginning the fifth week of classes, unless otherwise noted. You may request your refund before the fifth week of classes by contacting the Office of the Bursar.
Information related to Bursar issues for parents can be found here.
Third Party Sponsors
Information for third party sponsors regarding the billing process can be found here.
For information on how to contact the Office of the Bursar, click here.
13. Apply for Transfer Credit
Students interested in transferring previous graduate level coursework towards their degree at NYU must apply for transfer credit within the first academic year of study. Students in master's programs requiring 32 points for graduation may transfer up to 8 points, while those in master's programs requiring 36 or more points may transfer up to 12 points; doctoral students may transfer up to 40 points. Students must fill out the Transfer Credit Request Form and submit it to the Director of Graduate Studies of their department. The application must be accompanied by an official transcript, including English translations when necessary. Please allow four to six weeks for credit evaluation and processing. The department will notify students of the approval or denial of transfer credit requests. The rules and procedures governing transfer credit in the graduate school are contained in the GSAS Policies and Procedures Manual.