GSAS International Student Reference Guide
When You Arrive In New York
Points of Contact
Plan For Your Arrival In New YorkEmbarking on a graduate career is an exciting and challenging experience for any student. New York University recognizes the special needs of our international students and offers a wide array of services to assist you with the transition to life at New York University’s Graduate School of Arts and Science (GSAS).This section will acquaint you with the services and contacts available to students in the Graduate School.
More detailed information can be located through the Office of Global Services (OGS) website. The Office of Global Services (OGS) assists prospective and enrolled international students with immigration matters and the adjustment to a new academic and cultural environment. This office advises students on issues concerning legal rights and responsibilities while offering personal and family services.
Obtaining a visa is a crucial aspect of the preparations international students must make before arriving in New York. The application process involves several tasks, so students are advised to take special care in filling out the required forms and to allow plenty of time for processing.
Your admission letter was emailed to you; GSAS does not mail admissions packets or letters. All information you need is in your admission letter and on your Admitted Student Resource Page.
Apply for Your I-20 / DS-2019
The application form and instructions on how to obtain the I-20/DS-2019 are available here. In order to access the form you must log in with your NYU Net ID and NYU home password. Our current processing time for the I-20/DS-2019 is about 2 weeks from the date we receive a complete application. Please send all application materials to firstname.lastname@example.org.
An overview of the visa process is also available on our website at http://www.nyu.edu/global/international-immigration-services/students/inbound-to-nyc/pre-arrival.html.
Please note that the admission offer you received by email will need to be included as part of your I-20 / DS-2019 application. We do not mail you a separate paper version of the letter. OGS knows that your offer was sent to you by email, and expects that you will include a copy of that email as part of your application.
Review Specific Information Required for Your Visa Application
In addition to the I-20 / DS-2019 application and your NYU admission offer email, each applicant for a student visa must submit additional information. Visa requirements vary from country to country; students should contact the U.S. Embassy or Consulate office within their home country for more detailed information. OGS sends all students specific information regarding the required documentation to solicit their visas. Visa applicants may be charged a processing fee.
Verify Your Passport Expiration Date
To obtain a visa you will need a passport with a valid date extending at least six months beyond your intended period of stay in the U.S. If more than one person is included in the passport, each person desiring a visa must submit a separate application.
Your Health Records
University policy requires all incoming students to complete several health-related requirements. These include a medical history, proof of measles, mumps and rubella (MMR) immunization and either proof of meningitis vaccination or receipt of information regarding meningitis. If you do not submit the required health records, you will not be permitted to register for classes. Be sure to carry all relevant health records when traveling to the U.S. to avoid having to be revaccinated upon your arrival. If necessary, you should also obtain English translations of your medical history to ensure better care while residing in the U.S. For more information, visit: www.nyu.edu/health/requirements
A spouse and unmarried, minor children may also be classified for a nonimmigrant visa to accompany or follow the student. Family members must meet all visa eligibility requirements, including evidence that they will have sufficient funds for their support, and that they will depart the U.S. when the student’s program ends. Be aware that F2 dependents may not work, while J2 dependents may request work authorization. For more information on U.S. student visas, visit the OGS web site.
Students enrolled in the NYU insurance plan can also enroll their eligible dependents. Dependent enrollment forms can be found via https://nyu.consolidatedhealthplan.com/student_health/new_york_university.html.
Travel TipsThe “Report Date”
You must arrive at NYU no later than the “report date” indicated on your I-20 or DS-2019 form. Arrange your flight as soon as you know your report date. U.S. consulates and embassies will issue the F-1 visa as much as 120 days before this report date. As you make arrangements for your travel, plan to attend the important orientation sessions organized by the Graduate School, OGS, and your academic department. These sessions are designed to introduce you to the Graduate School and to familiarize you with your department’s policies and procedures. Before leaving home, read the important information you receive from the various GSAS offices to determine the dates of orientation sessions, registration and the first day of classes. We recommend you contact your academic department to inquire about department orientation sessions. OGS check-in information is available at http://www.nyu.edu/global/international-immigration-services/students/inbound-to-nyc/pre-arrival/mandatory-check-in.html.
You must make arrangements to attend one of these sessions.
Transportation from the Airport
There are three main airports in the New York City area. If you are traveling from abroad, chances are you will land either in JFK, LaGuardia or Newark Liberty Airport. To find out more about your transportation options once you arrive, we suggest you visit the airport’s information center for specific transportation information and cost estimates.
When You Arrive in New YorkCheck in with Your Consulate
Many countries have a Consulate Office in NYC. Some countries require their citizens to register at the local consulate and other countries only recommend it. We recommend you contact your local consulate office to see if a reporting requirement exists. For the address and telephone number of consulate offices, contact OGS.
Check in with OGS
NYU OGS Travel Workshop videos
Register for Classes
To comply with Homeland Security’s regulations, all students must register full-time by September 3, 2013 for Fall 2013.
Apply for a Social Security Number if You Are Eligible
F-1 and J-1 students are eligible to apply for a social security number only if they are in status and authorized to work. In addition, F-1 students must have an actual job offer to apply for a social security number. F1 students don't require work authorization but J1 students require work authorization from their program sponsor before beginning employment.
Money MattersUnderstand Your Tax Responsibilities
All international students are required to file a U.S. tax return by April 15 of each year. Many of our international students are recipients of fellowships and research assistantships. If you have been awarded a fellowship, scholarship, or research assistantship, you will be required to complete GLACIER. Please refer to www.nyu.edu/financial.services/cdv/ts-resources-pg37 and click on the Tax Guidelines and Checklists to download the forms.
New York University is required to collect these forms from all international students who will receive an award in the form of an assistantship, fellowship or scholarship. These forms will be used to correctly process your financial aid award so that your stipend or assistantship payments will be treated in accordance with current U.S. tax regulations. You may complete the online GLACIER process as soon as you receive the email notification. Once completed, you are asked to submit your documents as soon as possible to ensure correct processing of your payments.
Fellowships that are used for tuition and fees, books, supplies, and equipment required for courses of instruction are excludable from gross income. Fellowship amounts received for other expenses, such as room and board and living expenses, represent taxable income to the student. It is the responsibility of the student to report any includable amounts on her or his tax return and to maintain records to support expenditures for tuition, fees, books, and required equipment and supplies. The University suggests that students retain receipts for all educational expenses.
These are general guidelines regarding the tax treatment of certain forms of support. We strongly suggest that students either consult with a tax expert or refer to federal publications for clarification. The IRS provides information through free publications and a telephone information line. OGS has a link on their web site for tax information for all F1 and J1 students and their dependents.
Banking in New York City
When considering which bank to use in NYC, students (and parents) should think about bank chains that are located in their hometown first and then close to where their student will be living while at NYU. As students will only live around Washington Square their first year, a branch that has multiple locations in the city will be the most convenient in the long run. Also, a bank in the student's hometown and in New York City allows even more convenience for parents to make deposits and assist with transactions when the student returns home during the summer and holidays.
Point of ContactOffice of Global Services
561 LaGuardia Place
Telephone: (212) 998-4720
Fax: (212) 995-4115